DATA PROTECTION POLICY
UNICA places great importance on the secure, transparent and confidential collection
and processing of your personal data. In particular, we want to protect the data of
our clients, suppliers, health care professionals, employees and other contact
persons against loss, leaks, errors, wrongful access or unlawful processing.
By means of this Data Protection Policy we wish to inform you about the collection
and processing of your personal data. We ask that you read this Data Protection
Policy carefully, since it contains essential information about how your personal data
are processed and for which purposes.
By communicating your personal data, you expressly declare that you have taken
knowledge of this Data Protection Policy and that you accept it, as well as the
2. SCOPE OF APPLICATION
This Data Protection Policy relates to all businesses and services that are provided by
(or to) us and to all activities that we perform generally.
The following company is the controller of your personal data: UNICA NV/SA, with
registered office at
Wahislaan, 23, 1030 Brussels, Belgium, and with Belgian
company number 0414.469.617.
When collecting and processing your personal data, we respect the Belgian
regulations on the protection of personal data, as well as the European General Data
Protection Regulation (“GDPR”).
4. PERSONAL DATA
Depending on your activities and your relationship to our company, we will be
processing your personal data. We wish to point out that you bear responsibility for
all of the data that you provide to us and that we rely on the accuracy thereof. If your
data should no longer be up-to-date, we ask you to report this to us as by return
You are not obliged to communicate your personal data, but you understand that the
execution of certain services or our collaboration can become impossible if you do
not agree with the collection and processing of personal data.
5. PERSONAL DATA, PROCESSING PURPOSES AND LEGAL BASIS
5.1 Data of clients
Within the framework of our services and activities, we collect and process personal
data of our clients and principals, their personnel, employees, agents and other
useful contact persons. We process the following personal data: personal
identification data, financial identification data, data concerning solvency, financial
transactions, professional activities, agreements and settlements, company number,
client number, etc.
The purposes for such processing are the execution of the agreements with our
clients, our client management, the bookkeeping, dispute management, safety, and
direct marketing activities such as the sending of promotional or commercial
information or use on social media. The legal bases are the execution of the
agreement, compliance with statutory and regulatory obligations and/or our
legitimate interest. For direct marketing activities by e-mail (such as a newsletter or
invitation for events) consent will always be requested, and it can also be withdrawn
at any time.
5.2 Data of suppliers and subcontractors
We collect and process personal data of our suppliers, subcontractors, agents and
distributors, their personnel, employees, agents and other useful contact persons.
We process the following personal data: personal identification data, financial
identification data, data concerning solvency, financial transactions, professional
activities, agreements and settlements, company number, supplier number, etc.
The purposes for such processing are the execution of the agreement, the
management of the suppliers, the bookkeeping and direct marketing activities such
as the sending of promotional or commercial information, safety and supply
management. The legal bases are the execution of the agreement, compliance with
statutory and regulatory obligations and/or our legitimate interest.
5.3 Data of personnel
We process the personal data of our employees within the framework of our
personnel management and the payroll administration.
5.4 Website visitors
We may collect and process personal data as well as use “cookies” with regard to the
visitors of our websites (www.unicalaundrysystems.com; www.unicalaundrysystems.be; www.unica-online.be). For more information about this
5.5 Other data
Along with the above-mentioned data, we also process personal data of others, such
as possible new clients/prospects, applicants, visitors, useful contacts within our sector, network contacts, etc. The reasons for such processings are in the interest of our activities, direct marketing and public relations. The legal basis is our legitimate
interest or, in some cases, the execution of an agreement.
6. DURATION OF THE PROCESSING
The personal data are kept and processed by us for a period that is necessary in
function of the purposes of the processing and the relationship (whether or not
contractual) that we have with you.
Your data will in any case be removed from our systems after a period of 5 years
after termination of the agreement, the file, the collaboration or the project, except
with regard to those personal data that we, on the basis of specific legislation, must
preserve for a longer period or in the event of an ongoing dispute for which the
personal data are still necessary.
In accordance with and subject to the Belgian data protection legislation and the
provisions of the GDPR, we hereby inform you that you have the following rights:
-Right to access and inspection: You have the right to access, free of charge,
the data we have about you, and to check for what purposes they are used.
-Right to rectification: You have the right to rectify (correct) inaccurate
personal data, as well as to complete incomplete personal data.
-Right to data erasure or restriction: You have the right to ask that we erase
your personal data or restrict the processing thereof in the circumstances and
under conditions set by the GDPR.
-Right to data portability: You have the right to obtain in a structured, common
and machine-readable form the personal data you supplied to us. You have
the right to transfer these data to another party responsible for the
-Right to object: You have the right to object to the processing of your personal
data on serious and legitimate grounds.
-Right to withdraw consent: You have the right to withdraw the consent given
-Automated decision-making and profiling: We confirm that the processing of
your personal data does not include profiling and that you are not subject to
fully automated decision-making.
You can exercise these rights by contacting firstname.lastname@example.org or sending a letter to Wahislaan 23 1030 Brussels Belgium.